Opportunities > Administration Jobs, Management

Office Manager

  • Salary

    Excellent package and remuneration
  • Education level

    Bachelor's degree

Excellent opportunity in a Consultancy with more than 50 years of history which holds 100+ team of Engineers and Scientists. With brand new technologies, disciplines and skill sets they embraced new processes and systems. They are committed to deliver a wide spectrum of engineering and environmental solutions for both private and public sectors including property developers and contractors. This client delivers projects in Ireland, the UK and beyond. For every project they commit to developing the best-fit solution in each case and going above and beyond to support project success. This is a story they are still writing as they continue to seek new ways to innovate and solve problems. There is much more to come but this is their journey so far and they count with professionals like you to continue writing a success history.

Gaia Talent is seeking to recruit an Office Manager. The successful candidate will head the office administration.

Duties include but not limited to:

Administration Management

  • Develop intra-office communication protocols;
  • Streamline administrative procedures;
  • Office staff supervision;
  • Partner with HR for the recruitment of new personnel;
  • Organize orientation and training of new staff members.

Business Development

  • Maintain and develop relationships with current clients;
  • Identify and create strategies to reach new business opportunities;
  • Build relationships with new clients, identify their needs and create proposals to successfully address them.

Bid Management

  • Liaise with Managers to agree bid details;
  • Preparing documents, essays CV’s, photos and any other required materials;
  • Editing or rewriting previous tender documents to reuse relevant materials;
  • Collating details provided, ensuring a uniform tone to the overall document;
  • Editing, publishing and printing of final documents;
  • Ensuring the bid is accurate and delivered on time.

Management systems

  • Conduct internal audits to ensure policies and procedures are being followed;
  • Prepare documentation for QMS, Health & Safety and Environmental Audits;
  • Attend monthly meetings with the wider team;
  • Liaise with colleagues within the wider team in relation to CPD, Health & Safety and HR issues.


  • Ensure the company website is kept up to date and accurate;
  • Create content for the company LinkedIn and Twitter accounts;
  • Liaise with wider team in relation to content and advertising.


  • Competitive salary;
  • Hybrid working model;
  • Friendly and flexible working environment;
  • Paid maternity leave;
  • Company pension scheme;
  • Protection of life and long term illness cover;
  • 22 days annual leave;
  • Paid professional membership fee;
  • CPD Programme with support and mentoring;
  • Active sports and/social club.